Property, Institutional & Government

Government Office Moving in Boston and MetroWest

Give purchasing a defined scope, facilities an access plan, and staff a records map before the first cabinet leaves your office.

(774) 421-9389

Licensed & Insured Fully Covered
Owner-Operated By Tyler Trefrey
10 States Northeast Served

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Planning a Government Office Move

Not every public office is a city hall or a state agency. Here that means federal field offices, regional authorities, housing authorities, and other public bodies with offices around Boston and MetroWest. They share three habits that shape a move. Nothing is scheduled until the agency's purchasing office issues its order. Nobody enters a secured building until its security office has the crew's names and has told us what identification it accepts, which in federal buildings generally means a REAL ID-compliant license or a passport at screening. And the agency's records officer, not the movers, decides how records travel under the agency's retention schedule.

Inside those rules, the move is an office move with more paperwork. We walk both spaces, write a room-by-room scope your purchasing office can put against its order, and label furniture and released cartons by destination room. Records staff seal and mark what the agency controls, and any material staff carry themselves stays off our truck.

Who usually signs off: Agency operations or facilities lead, with the purchasing office authorizing the work and the records officer directing restricted materials
Timing that works: After the agency's order is issued and the building's security office has cleared the crew list, usually on weekdays; evening or weekend work where the building allows it.

What typically moves

Workstations, private offices, and conference rooms Tagged by destination room on the agency's floor plan.
Records-room cabinets and freestanding shelving Moved after the records officer seals or releases the contents.
Plan and map cabinets Drawers emptied or secured by staff; cabinets padded and moved upright.
Public counter sections and waiting-area seating Moved last so the counter serves visitors until the cutover.
Hearing-room tables and lecterns Set to the room diagram for the first scheduled session.
Mailroom sorters and supply-room shelving Emptied by staff and tagged for the new mailroom.

Access and scheduling

Ask purchasing early what it needs from a vendor: a written scope, a W-9, insurance certificates, and any agency forms. We supply the scope and a certificate of insurance on request, and your purchasing office decides when the order is issued and whether a later change needs an amendment.

Security is the other lead time. Federal buildings around Government Center and regional offices in secured towers may want crew names and dates of birth ahead, screen everyone and every cart at a single entrance, and require an escort on restricted floors. Some limit when carts can cross the lobby. Ask the building for its loading dock hours and freight elevator bookings, and plan the public counter's last day around them.

Protection and handling

Records drive the handling. The records officer decides what is packed by staff, what is sealed, and what staff carry themselves, and our crew moves closed, released cartons and cabinets. Nothing is opened, re-sorted, or thrown away by us. Cabinets that the public-records staff still need are marked for the last load.

Government offices often have older cabinets and plan drawers that are heavy when full, so drawers are emptied or secured and cabinets travel upright on dollies. Door frames, elevator cabs, and lobby floors along the screened route get pads and runners. At the new office, each carton goes to its labeled room, and staff check the placement against their records map. Locked cabinets move locked, with keys held by your office manager, not by the crew.

Who does what

Some of this job belongs to other trades. The written plan names each one.

Purchase order, vendor paperwork, and scope changes: The agency's purchasing office issues and amends the order. We supply the scope and requested documents.
Screening, badges, escorts, and restricted floors: The building's security office sets entry rules and grants access.
Records, retention, and agency systems: The records officer directs sensitive material; agency IT handles networks, phones, and testing.

Not part of our work

Opening, sorting, or disposing of agency records.
Issuing credentials or granting access to restricted areas.
Configuring agency systems or networks.

Around Boston and MetroWest

Public offices in this market cluster around Government Center and the Financial District in Boston, with regional offices in downtown Worcester, Framingham, and the Route 128 office parks. Downtown buildings usually screen at one entrance and share a dock; suburban offices tend to have simpler doors but the same paperwork.

The crew that shows up

Two Eastside Movers crew members outside a client's red front door

Government Office Moving FAQs

Another question? Call (774) 421-9389.

What does our purchasing office need to see from a mover?

Whatever your purchasing office requires, but most want the addresses, the rooms, what is being moved, whether packing is included, and the access assumptions. We write that up from a walkthrough. If rooms are added later, purchasing decides whether the order needs an amendment before that work is done.

What identification will your crew need at a federal building?

The building sets it. Many federal buildings now ask for a REAL ID-compliant license or a passport at screening, and some want crew names and dates of birth ahead of time. Send us the building's instructions and we give you the crew list in the format they ask for.

Can our public counter keep taking requests while its back office is moved?

Yes. Mark the counter and the files it needs, and we move the back offices first. The counter moves last, on the cutover day your operations lead picks. Security decides whether our carts can cross the public lobby during open hours.

Who decides which records travel in cartons and which stay with agency staff?

The records officer, under the agency's schedule. Staff pack and seal what they control and set aside anything they will carry. We move closed, released cartons to their labeled rooms. Name a staff contact who can settle any carton whose destination is unclear.

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Tell us both addresses, the building rules you know about, and the dates you cannot move. We will send back a written plan and estimate.

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