Commercial Packing & Unpacking moving in Boston and MetroWest: moving crew at work

Commercial Service

Commercial Packing and Unpacking in Boston & MetroWest

Give each department a destination on the new plan. We label its cartons for that floor and unpack released contents at the assigned desks.

(774) 421-9389

Licensed & Insured Fully Covered
Owner-Operated By Tyler Trefrey
10 States Northeast Served

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How We Plan Commercial Packing & Unpacking

Office packing and unpacking works when it is organized around the new floor plan rather than the old one. A carton marked "office" or with someone's name is a sorting job waiting to happen at the new building. A carton marked with a department, a room, and a desk or cabinet code goes straight to its place and can be unpacked there.

It runs in a set order. First, a purge: department leads decide what is kept, what is shredded, and what is discarded, and anything undecided stays out of the cartons. Next, we pack the shared spaces and storage rooms, supply closets, file rooms, and reference shelves, in the days before the move, labeling each carton with its destination code on two sides. Then, on each department's last afternoon, we pack the desks, or staff pack their own while we pack around them. At the new office, cartons go to their coded desk or cabinet, and we unpack the ones you ask us to: supplies onto shelves, binders into cabinets, reception stock at the counter. Flattened cartons leave with us.

Who usually signs off: Office or facilities manager approving the destination plan, with department leads deciding what to retain and purge
Timing that works: Common areas and storage packed in the week before, individual desks on each department's last afternoon, and unpacking once the new desks and cabinets are built; evening or weekend unpacking on request.

What typically moves

Department binders and reference shelves Packed in shelf order and labeled for the new shelf.
HR onboarding kits and blank forms Staff pull personnel files first; supplies go to the named cabinet.
Marketing samples and presentation materials Kept by collection, labeled for the new display shelf.
Supply closet stock and catalogs Packed for the new supply room so shared stock never ends up at a desk.
Reception forms, stationery, and visitor materials Marked for the new counter and unpacked first.
Desk contents and personal work materials Each desk gets its own code; staff decide what they carry themselves.

Access and scheduling

Packing starts with the purge, so give department leads a deadline for their keep, shred, and discard decisions. We then walk the rooms with your office contact against the new floor plan and agree the label codes. If seats change later, the plan is updated before those cartons are loaded.

Both buildings need to know about packing days as well as the move day, since cartons arriving and filled cartons staging can block corridors. Ask where staging is allowed. Towers downtown may want the certificate of insurance before any crew enters, as well as on move day; we can supply it on request. Unpacking is scheduled for when the new desks and cabinets are built and ready, which may be a day after the furniture arrives.

Protection and handling

Labels have to survive the trip, so each carton gets its code on two sides and the top. Heavy binders and paper go into small cartons that one person can lift, fragile items are wrapped, and fragile cartons ride on top. Your office contact keeps a count by room so the new office can check nothing is missing, and cartons stay closed until they reach their room.

Unpacking follows the plan: supplies onto the named shelves, binders into the named cabinets, reception stock at the counter. If a carton's destination is unclear, we set it aside unopened rather than guessing. Sealed cartons of private files or personal items stay sealed for staff. At the end, cartons are flattened and removed so the new office is clear.

Who does what

Some of this job belongs to other trades. The written plan names each one.

Purge decisions and the destination plan: Department leads decide what is kept; your office contact approves the floor plan and codes.
Confidential papers and shredding: Staff set them aside and your shredding vendor collects and destroys them.
Computers, network, and phones: Your IT contact handles technology; we pack office contents, not systems.

Not part of our work

Deciding what is kept, discarded, or shredded.
Opening personnel files or destroying documents.
Setting up computers, networks, or phones.

Around Boston and MetroWest

Packing days are easiest in suburban offices along Route 128, Route 9, and I-495, where cartons can be delivered and staged freely. In Financial District and Back Bay towers, even packing supplies and carton deliveries may need the freight elevator booked and the building notified.

The crew that shows up

The Eastside Movers team gathered on an indoor staircase

Commercial Packing & Unpacking FAQs

Another question? Call (774) 421-9389.

Who decides what gets purged before department packing begins?

Your department leads. Give them a deadline to mark what is kept, shredded, or thrown out. We pack what has been kept, and anything undecided stays out of the cartons until its owner decides, so nothing unwanted travels to the new office.

How should our floor plan identify the desk where a carton will be unpacked?

Give every desk and cabinet on the new plan a short code, next to its department and room. That code goes on the carton. Share the same plan with staff and our crew, and update it before loading if anyone's seat changes.

Can staff pack private materials while your crew packs the rest of their department?

Yes. Mark the desks or shelves staff will pack themselves, and we pack around them. Staff seal their own cartons and decide whether those travel with the move or with them. Give any sealed carton you want us to carry a destination code.

Should we unpack everything on move day or wait?

Most offices unpack the shared areas first, such as reception, supply rooms, and the kitchen, and let staff unpack their own desks the next morning. We can unpack as much or as little as you want, once the new furniture is built and ready.

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Plan your business move

Tell us both addresses, the building rules you know about, and the dates you cannot move. We will send back a written plan and estimate.

Call (774) 421-9389

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