Business & Professional Offices

Coworking Space Moving in Boston and MetroWest

For operators opening, refitting, or consolidating a location: your furniture inventory moved by zone, with members' own belongings kept out of it.

(774) 421-9389

Licensed & Insured Fully Covered
Owner-Operated By Tyler Trefrey
10 States Northeast Served

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Planning a Coworking Space Move

Coworking moves have two owners on one floor. The operator owns the hot desks, lounge sofas, phone booths, kitchen tables, event chairs, and meeting-room furniture. Members own what is in their lockers, on their dedicated desks, and inside their private offices, and plenty of them are small companies with their own equipment. A move that mixes the two creates a week of lost-and-found emails.

So the first job is a clear inventory. We walk the location with your community or facilities manager and mark operator pieces by zone: the open hot-desk floor, private offices, phone booths, meeting rooms, lounge, and event space. Members get a date to empty lockers and dedicated desks, and anything left after that date is bagged, tagged by locker or desk number, and set aside for your staff. The move runs zone by zone, so an operator can keep a floor open while another is reset. For individual member companies that need their own move, the office moving page is the place to start.

Who usually signs off: Coworking operator or facilities lead approving the inventory, member notices, and new floor plan
Timing that works: Friday evening into the weekend for most operators, on request, after member notices have gone out and before Monday's hot-desk rush and meeting-room bookings.

What typically moves

Hot-desk tables and task chairs Moved in zone batches and counted against the operator's inventory, because identical desks are easy to lose track of.
Acoustic phone booths and focus pods Most break down into panels; we follow the maker's steps or the dealer's installer does it, as the manual says.
Lounge sofas, soft seating, and café tables Wrapped and set last, once working zones are ready for members.
Private-office desk sets rented to members Moved as operator furniture after the member has emptied the office; member equipment is excluded.
Event-space stacking chairs, folding tables, and staging Carted by stack and counted, and checked against the event manager's count at the new space.
Freestanding member lockers and mail slots Emptied by the deadline; any leftovers are bagged by locker number and handed to your staff.

Access and scheduling

Members need notice and somewhere to work, which puts your membership calendar in charge of the date. Operators often pick a Friday evening and weekend, on request, and some keep one floor open while another is moved.

Many Boston locations are in Seaport, Back Bay, Downtown Crossing, and Kendall Square buildings with shared freight elevators and loading docks booked through property management, and management expects our insurance certificate before it books them; we send it on request. Suburban locations in Needham, Framingham, and downtown Worcester are often in older buildings or converted mills where the freight route is narrow and the carry is long, so we walk it before quoting. A rooftop or basement event space adds stairs or a second elevator to plan around.

Protection and handling

Members judge a location by its finishes, and a scuffed café table or torn lounge cushion is noticed the first morning. Tabletops get edge guards, upholstered pieces are wrapped, glass meeting-room tables ride on edge in padded carts, and phone booth glass panels travel in crates or panel carts as the maker recommends.

Member belongings are the risk no operator wants. Our crew does not open lockers, move anything off a dedicated desk that is not on your inventory, or carry members' equipment unless your staff hand it over as a tagged, separate item. At the new location we set zones to the floor plan, then walk it with your community manager so any missing piece is found before members arrive. Keys and fobs for operator cabinets go back to that manager in a labeled envelope.

Who does what

Some of this job belongs to other trades. The written plan names each one.

Phone booths that need power, lighting, or ventilation connected: The booth dealer's installer or a licensed electrician makes the connection once the booth stands.
Member Wi-Fi, door access, and printing systems: Your IT provider and access-control vendor set them up at the new location.
Member companies' own furniture and equipment: Each member arranges its own move, which we can quote separately.

Not part of our work

Opening member lockers, mailboxes, or private offices without the operator present.
Moving member-owned equipment as part of the operator's inventory.

Around Boston and MetroWest

Coworking in Greater Boston runs from towers in the Seaport, Back Bay, and Downtown Crossing to Kendall Square buildings near MIT, and out to suburban locations in Needham, Framingham, and the old brick mill buildings of downtown Worcester. From our Franklin base the crew reaches the I-495 towns quickly and takes the Pike into the city.

The crew that shows up

Eastside Movers crew in the snow outside Massachusetts colonials in winter

Coworking Space Moving FAQs

Another question? Call (774) 421-9389.

How do we stop member belongings getting mixed into the operator's furniture?

Give members a clear date to empty lockers, desks, and private offices, and walk the floor with us the day before. Anything still there is bagged and tagged by locker or desk number, then set aside for your staff. We work from your inventory list, so a monitor or chair that is not on it stays put until you tell us otherwise.

Can phone booths be moved without the manufacturer's installer?

Sometimes. Many freestanding booths are designed to come apart into panels, and the maker's manual says whether a trained installer is needed. We read the manual first. If it calls for the dealer's installer, the dealer does the breakdown and rebuild, and we carry the panels. Any booth with power or ventilation connections needs an electrician to reconnect it.

Can one floor stay open to members while another is being moved?

Yes. We run the move zone by zone, starting with the floor you close first, and keep the freight route away from the working floor. Members on the open floor see the elevator busy for a day, not a closed building. We confirm the elevator schedule with property management before the date.

Do you move member companies too when a location relocates?

We can, as separate jobs quoted to each member company. Their furniture, files, and computers are their property, so each one books its own move with us or with another mover. Many operators share our contact with members so everyone moves on the same weekend, but the operator's inventory stays its own job.

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Plan your business move

Tell us both addresses, the building rules you know about, and the dates you cannot move. We will send back a written plan and estimate.

Call (774) 421-9389

Mon–Sat 8:00 AM – 5:00 PM