Internal Office Moves moving in Boston and MetroWest: moving crew at work

Commercial Service

Internal Office Moves in Boston and MetroWest

Changing floors or suites in one building? The freight elevator, hallway route, and destination plan drive the move; a truck may not be needed.

(774) 421-9389

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10 States Northeast Served

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How We Plan Internal Office Moves

An internal move stays in one building: a team goes up two floors, a department takes the suite across the hall, or three groups swap spaces at once. There is usually no truck, no curb permit, and no drive, so the freight elevator becomes the whole plan. Its size, its hours, and who else has booked it set how fast the job goes.

Here is the sequence. We walk each route, suite to cab and cab to suite, and measure the bulkiest pieces against the cab. Staff pack and label by destination floor, room, and seat. On the day, carts shuttle between floors in elevator-sized loads, and each piece goes straight to its seat rather than into a pile outside the new suite. When groups are swapping spaces, the order matters: the suite that is receiving must be emptied first, so we move the last group in the chain before the first. Desk computers are reconnected at their new stations.

Who usually signs off: Facilities or office manager approving the destination plan, with property management controlling the elevator booking
Timing that works: Inside the freight elevator hours building management assigns, often after business hours on a weekday or on a weekend by request, once the receiving suite is empty and ready.

What typically moves

Desks and task chairs Tagged by floor, room, and seat so each chair meets its desk.
Conference tables Measured against the cab; bases come off when they will not stand inside.
File cabinets and closed cartons Labeled by destination room and shelf rather than by person.
Desk computers, monitors, and printers Padded for the short ride and reconnected at their new stations.
Reception counter and visitor seating Placed so the lobby route stays clear for other tenants.
Break-room tables and cabinets Moved once cleared; plumbed or wired items wait for the trade.

Access and scheduling

Talk to building management before anything else. Ask for the freight elevator's hours, door size, interior height, weight limit, and whether an operator is required, and where carts may wait on each floor. Many buildings forbid staging in elevator lobbies or shared corridors, so carts go straight from the cab into a suite.

Your facilities contact books the elevator and confirms both suites are released. Moves are often done after hours or on a weekend so the elevator is free and hallways are empty, and we plan to that on request. Even without a truck, most buildings want our insurance certificate before an internal move, and we issue it to their wording. If groups are swapping suites, give us the full chain so we can order the moves.

Protection and handling

With no truck ride, damage risk moves to the building: elevator door edges, cab walls, corridor corners, and door frames, passed dozens of times in one night. Pads go up in the cab, corners get guards, and runners cover the corridor from the elevator to each suite. Desks and cabinets are wrapped before they roll.

Cart loads are sized to fit the cab door without tipping, and loose items go in cartons or crates rather than riding on top. Staff seal anything sensitive before we carry it. Each workstation's tower, screens, and dock ride together on one cart and get their cables back at the new seat; your IT contact brings up network and phones. Anything fastened to the building or wired to it is released by the furniture installer or a licensed trade first.

Who does what

Some of this job belongs to other trades. The written plan names each one.

Freight elevator, corridors, and suite access: Building management sets route and hours, and your facilities contact makes the booking.
Network, phones, and workstation setup: Your IT and phone contacts handle service and testing.
Fixed counters, powered furniture, and building connections: The furniture installer or an electrician frees them before the move and puts them back after.

Not part of our work

Changing elevator rules or closing shared corridors without management's approval.
Configuring networks, phones, or software.
Removing fixed fixtures or making power connections.

Around Boston and MetroWest

Internal moves are most common in the big multi-tenant buildings of the Financial District, Back Bay, and Kendall Square, where freight elevators are booked by the hour, and in the larger office parks along Route 128 and the Route 9 Golden Triangle, where a move across the corridor may need no elevator at all.

The crew that shows up

Eastside Movers crew in the snow outside Massachusetts colonials in winter

Internal Office Moves FAQs

Another question? Call (774) 421-9389.

Do we need a moving truck if our new suite is upstairs?

Usually not. If the freight elevator and corridors can take your bulkiest pieces, everything moves on carts inside the building. We check the cab size and the route first. Management still has to approve the elevator window, and the new suite has to be empty and ready.

What if another tenant has the freight elevator during our move?

Then we work around their booking. Ask management for your assigned window and whether the cab can be shared. We group loads by destination so each trip is full and quick. If the window changes, your facilities contact confirms the new one before we send carts into a shared corridor.

Can a move across the same floor avoid the freight elevator entirely?

Yes, if management approves the corridor route and your pieces clear its doors and turns. We walk the path first. Shared lobbies and exits must stay usable, so carts go straight into the new suite, placed by room and seat.

Three of our teams are swapping suites. What order do they move in?

Backward along the chain. The suite that nobody is moving into gets emptied first, then the team whose new space is now free moves, and so on. Give us every origin and destination and we work out the order, often across one or two nights.

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Plan your business move

Tell us both addresses, the building rules you know about, and the dates you cannot move. We will send back a written plan and estimate.

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