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Business & Professional Offices

Tech Startup Office Moving in Boston and MetroWest

Sit-stand desks, two or three screens per seat, rolling whiteboards, and phone booths, moved on a weekend so the team ships on Monday.

(774) 421-9389
Two Eastside Movers crew members outside a client's red front door
  • Licensed & Insured Fully Covered
  • Owner-Operated By Tyler Trefrey
  • 10 States Northeast Served

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Planning a Tech Startup Office Move

Startups move because they grew, or because the sublease ran out, and often with less notice than they would like. The first office may have been a coworking floor; the next one is a real lease with the company's own furniture, and the move is also the first time anyone has counted how many monitors the company owns. Two or three screens per seat, sit-stand desks with motors and cable trays, rolling whiteboards covered in someone's architecture diagram, a couple of phone booths, and a kitchen with an espresso machine are the usual inventory.

Laptops go home with employees; that makes the rest simpler. We tag every seat on the new floor plan, move each desk's screens and arms with it, photograph whiteboards before anyone wipes them, and rebuild sit-stand frames so they rise and lower evenly. Whatever lives in the network closet is your IT vendor's to shut down and restart. Conference rooms, storage, and the rest of the lease are handled as in any office moving job.

Who usually signs off
Operations or workplace lead approving the seat map, floor access, and handoff with the company's IT vendor
Timing that works
A weekend between sprints or releases, on request, often at the end of a sublease or when a team outgrows a coworking floor.

What typically moves

  • Sit-stand desks with motorized frames Lowered, unplugged, and taken apart where the frame allows; control boxes and cable trays are bagged with each desk.
  • Two- and three-screen setups with monitor arms Screens wrapped and carted by seat number, arms bagged with their clamps, and everything reattached at the new desk.
  • Rolling and wall-hung whiteboards Photographed before the move if the board has anything worth keeping, then padded and moved upright.
  • Freestanding phone booths and focus pods Broken down into panels per the maker's instructions and rebuilt at the new office.
  • Kitchen appliances and espresso machine Emptied, drained, and cleaned by your team first; we move them upright.
  • Lounge seating and team collaboration tables Wrapped and set last, once the working floor is ready.

Access and scheduling

Tech companies around Boston live in Kendall and Central Squares, Fort Point, Back Bay, and Downtown Crossing, in buildings with shared loading docks and freight elevators that property management books by the hour. They usually want moves outside business hours and a certificate of insurance ahead of time; we provide both on request. Weekends tend to suit a release calendar, since engineers can push on Friday and pick up on Monday.

Suburban startups in Needham Crossing, and the office parks along Route 128 and out toward Hopkinton tend to have simpler loading. Wherever you are, confirm the new office's internet and Wi-Fi go live before the move, because a floor of engineers without a connection is an expensive Monday. If the new lease starts mid-month, a short overlap with the old office gives room to move in two stages.

Protection and handling

Monitors are the biggest risk on a startup move, simply because there are so many of them. Each screen is wrapped and carted by seat, never stacked loose, and monitor arms are bagged with their clamps and bolts so they reattach to the same desk.

Sit-stand desks are heavy and awkward, and their frames can bend if carried by the desktop. We lower them, separate frame from top where the design allows, and rebuild them level. Whiteboards travel upright between pads, and phone booth glass rides in panel carts. At the new floor we set seats, reattach screens, and plug each station in; your IT vendor handles the network closet, Wi-Fi, and anything running in it, and employees bring back their own laptops.

Who does what

Some of this job belongs to other trades. The written plan names each one.

Network closet, switches, and anything racked there
Your IT vendor powers it off, transports it, and restarts it at the new office.
Internet circuit, Wi-Fi, and door access
Your internet provider, IT vendor, and building's access-control team set them up before move day.
Phone booths with power or ventilation
The booth dealer's installer or an electrician reconnects them once they stand.

Not part of our work

  • Anything in the network closet, including switches, firewalls, and cabling.
  • Employees' laptops, which go home with their owners.

Around Boston and MetroWest

Boston's startups cluster in Kendall Square and Central Square near MIT, the Seaport and Fort Point, Back Bay, and Downtown Crossing, and many start on coworking floors before taking their first lease. Suburban tech offices sit at Needham Crossing, along Route 128 in Dedham and Westwood, and in the Hopkinton and Southborough office parks.

The crew that shows up

Eastside Movers crew in the snow outside Massachusetts colonials in winter

Tech Startup Office Moving FAQs

Another question? Call (774) 421-9389.

We are leaving a coworking floor for our first real office. What changes?

You now own the furniture. On coworking floors, desks and chairs belong to the operator, so the move is usually just boxes and screens. In your own lease you buy or lease furniture, the dealer delivers and builds it, and we move what you already own, like screens, whiteboards, and any booths or desks you bought.

Can sit-stand desks be moved without taking them apart?

Sometimes, when the carry is short and flat and the elevator is big enough. Most of the time we lower them, separate the top from the frame, and bag the control box and cables with the desk. Rebuilt desks are checked to rise and lower evenly before we leave.

How do we keep whiteboard diagrams from getting wiped during the move?

Photograph anything worth keeping before moving day. We also tape a sheet of paper over the face of each board that should not be touched, and move it upright between pads so nothing rubs. Even so, marker smudges easily, so the photo is the real backup.

What should our IT vendor handle versus the movers?

The IT vendor handles the network closet, internet, Wi-Fi, and door access, and moves anything running in the closet. We move desks, screens, docks, whiteboards, booths, and everything else on the floor, and plug each station back in. Book the vendor's visit so the network is live before employees return.

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Plan your business move

Tell us both addresses, the building rules you know about, and the dates you cannot move. We will send back a written plan and estimate.

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