Education, Civic & Community

Private School Moving in Boston and MetroWest

Classrooms, the library, the chapel or assembly hall, dorm rooms, and advancement and admissions offices, moved in the summer on the head of school's plan.

(774) 421-9389

Licensed & Insured Fully Covered
Owner-Operated By Tyler Trefrey
10 States Northeast Served

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Planning a Private School Move

Independent schools make decisions differently from public districts. The head of school and the business office run the move, and a board or its facilities committee approves the budget when a campus change is large enough. There is no district purchasing process, but there is a school calendar, and it is fixed: commencement in June, summer camps and programs renting the campus through July, faculty back in late August, and students right after.

Campuses around Boston are compact and old, so a single move can touch a lot of building types at once. A classroom building renovation sends teachers to other rooms for a year. A new science or arts building pulls departments from three older ones. A consolidation closes a lower-school campus. We plan it building by building and room by room with the business office, labeling every room's contents for its new room and scheduling around camps and summer programs so they are never interrupted. The chapel or assembly hall, the library, and admissions and advancement offices need extra planning, because each has its own furniture and its own staff with strong opinions. The education and civic moving hub has the general approach.

Who usually signs off: Head of school or business officer, with the board approving the budget or campus change when its governance requires it
Timing that works: From the week after commencement in June to the week faculty return in late August, around summer camps and programs that rent the campus.

What typically moves

Classroom desks, tables, and teacher workstations Labeled by room and set to each teacher's layout at the new room.
Library shelving and collection Moved in shelf order to the librarian's map, so the library is ready when students return.
Chapel or assembly hall seating and lecterns Freestanding seating moved and set; fixed pews go to a contractor.
Admissions and advancement offices Set early, because tours and donor visits run through the summer.
Boarding dorm furniture Beds, desks, and dressers moved by room once students have cleared their belongings.
Art studios, music rooms, and athletic storage Easels, music stands, and equipment moved by room; kilns go to an electrician and pianos to a piano move.

Access and scheduling

Start with the school calendar and the campus's summer bookings. Camps, sports clinics, and summer programs often rent classrooms and fields, so each building's move is slotted around them, including after-hours and Saturday work when the school asks. Admissions and advancement offices keep working all summer, so their moves need short windows.

Independent school campuses around Boston, in Newton, Brookline, Wellesley, Dedham, Milton, Cambridge, and the MetroWest towns, are often a mix of historic buildings and newer additions, with narrow stairs, older elevators, and tight campus roads. The school's facilities director sets the route, the parking, and the building access, and usually walks it with us, because campus roads are shared with camp buses and delivery vans all summer. A certificate of insurance naming the school is usually required before work begins, and we send it on request.

Protection and handling

Historic school buildings have wood floors, plaster walls, and old stairways that are easy to mark, so every route gets runners and wall and corner protection. Classroom furniture is labeled by room before it moves, and each room is set to the teacher's layout rather than a generic one.

Science lab contents, including chemicals and specimens, are packed and moved by the science department under the school's own safety procedures. Student records and personnel files stay with the registrar and business office. Teachers' and office computers ride wrapped and are hooked up again where each room plan shows; the school's IT staff handles networks, projectors, and phones. Kilns and pianos go to their specialists, and pianos can go through our piano moving service.

Who does what

Some of this job belongs to other trades. The written plan names each one.

Science lab chemicals, specimens, and lab equipment: The science department moves them under the school's own safety procedures.
Fixed pews, stage rigging, and anything anchored: A contractor removes and reinstalls them.
Kilns and electrically wired studio equipment: An electrician disconnects and reconnects them; we move them once released.

Not part of our work

Packing or moving lab chemicals or specimens.
Handling the registrar's student files or the business office's staff files.

Around Boston and MetroWest

Greater Boston's independent schools are spread across Newton, Brookline, Wellesley, Dedham, Milton, Cambridge, and the MetroWest towns, many on campuses with buildings from several eras. Boarding schools add dormitories to the mix, and many campuses host summer camps that shape when moves can happen.

The crew that shows up

Two Eastside Movers crew members outside a client's red front door

Private School Moving FAQs

Another question? Call (774) 421-9389.

Can our summer camp keep running while the school moves?

Yes, if we plan around it. We schedule each building's move for times when the camp is not using it, keep the crew and truck away from camp areas, and use evenings or weekends on request when a building is busy during the day. Share the camp's schedule with us early.

Who decides the move plan at an independent school?

Usually the head of school and the business office, with the board or its facilities committee approving the budget for larger projects. We work from the plan they approve and coordinate day to day with the facilities director, who sets routes, parking, and building access.

How are admissions and advancement offices moved during the summer?

Quickly and early. Those offices run tours and donor visits all summer, so we move them in short windows, often on a weekend on request, and set them first in the new building. That way families visiting in July or August see a finished office.

What happens to science lab contents in a private school move?

The science department packs and moves chemicals, specimens, and lab equipment under the school's own safety procedures. Our crew moves lab furniture that is freestanding and empty, once the department has cleared it. Fixed benches and fume hoods stay with the building or a contractor.

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Plan your business move

Tell us both addresses, the building rules you know about, and the dates you cannot move. We will send back a written plan and estimate.

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