Property, Institutional & Government

Apartment Leasing Office Moving in Boston and MetroWest

Keep a tour-ready model and a working leasing desk in the plan while furnishings and office contents change rooms or buildings.

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Planning a Apartment Leasing Office Move

In Boston, Cambridge, and Somerville, much of the rental year is built around September 1, when a large share of leases turn over at once. Leasing teams spend the spring and summer touring and signing for that date, and the last week of August is taken up by move-outs, cleaning, and move-ins. A leasing office or model-unit move scheduled into that stretch competes with residents for the elevator, the loading door, and the staff's attention. Fall and winter are usually the easier seasons.

Two things move in a leasing-office job. The model apartment is a staged set that has to look finished for the next tour, so we move it room by room, tagged to its new unit, and place it to your plan. The leasing office is a small working office with one difference: resident files, applications, and keys stay with your staff. Applications carry personal information, and key control is yours, so leasing staff pack, seal, or carry them, and we move the emptied cabinets and closed cartons.

Who usually signs off: Property manager or regional leasing director approving the model-unit plan and leasing-office work window
Timing that works: Outside the spring-to-September leasing rush where possible, and never in the last week of August, when Boston-area buildings are turning over units for September 1; tours and move-ins set the daily window.

What typically moves

Model-unit living, dining, and bedroom sets Tagged by room for the new model and placed to the leasing team's layout.
Model-unit lamps, rugs, mirrors, and accessories Wrapped individually and boxed by room.
Leasing desks and prospect tables The working desk moves last, after the final appointment.
Brochure stands and floor-plan displays Padded and tagged for the new tour route.
Emptied key cabinets Keys removed and carried by staff; cabinets moved empty.
Package-room shelving and amenity-space furniture Moved on a separate pass so deliveries keep flowing.

Access and scheduling

Pick the season first, then the days. Your leasing manager decides when the model comes off the tour calendar and where prospects will meet during the move. We usually move the model and the office as two separate passes, often on different days, and can work evenings or a weekend on request.

Residents come first in the building. Management sets the elevator reservation, the loading door, and quiet hours, and our pass has to fit around residents who have already booked the elevator for their own moves. Measure the new model's door and any stair turn against the sofa. Owners usually want our insurance certificate naming them; forward the wording and it comes back to you, well before the elevator date.

Protection and handling

Model furniture is inspected up close by every prospect, so it is wrapped fully, not just padded at the corners. Upholstery gets pads and stretch wrap over the pads, table edges and legs are guarded, and small accessories are boxed by room with tissue or paper around each piece. Bed frames and dining tables that come apart keep their hardware bagged with them.

In the building, runners cover the hall and elevator pads go up where management allows, and packing material is cleared from common areas as we go. At the new model, pieces are placed to the plan and the leasing team does the final styling. In the office, desk computers are unplugged and reconnected at the new desks; your IT or phone provider handles service and settings.

Who does what

Some of this job belongs to other trades. The written plan names each one.

Resident files, applications, and keys: Leasing staff keep, pack, seal, or carry them under your key-control procedure.
Wall-mounted displays and model-unit fixtures: Property maintenance or the display installer removes and remounts fixed items.
Leasing software, internet, and phones: Your IT or phone provider moves service and tests it.

Not part of our work

Handling resident keys, applications, or lease files.
Removing wall-mounted displays or building-connected fixtures.
Moving residents' belongings.

Around Boston and MetroWest

September 1 shapes leasing across Boston, Cambridge, Somerville, Brookline, and Allston-Brighton, where streets, elevators, and trucks are booked solid at the end of August. In MetroWest and along Route 128, larger garden-style communities in Framingham, Natick, and Marlborough spread leasing offices and models across a campus, which means longer carries between buildings.

The crew that shows up

Eastside Movers crew in the snow outside Massachusetts colonials in winter

Apartment Leasing Office Moving FAQs

Another question? Call (774) 421-9389.

Can the current model stay on the tour schedule while a replacement unit is furnished?

Yes, if the new model's furniture is new or coming from somewhere else. We furnish the new unit while tours continue in the old one, then your team switches the tour route. If the same furniture has to move, the model comes off the calendar for the day of the move.

How should we handle a leasing desk that must keep taking move-in questions?

Keep one desk working until the last appointment and move everything else in the first pass. Staff keep keys, active files, and devices at that desk. We move it last and set it up first at the new office, so the gap in coverage is short.

What happens if resident elevator reservations overlap the model move?

Residents keep their reservations. Give us the elevator calendar and we fit our pass into the open blocks, or management assigns another door or day. If a model move falls near September 1, it usually makes sense to move it to another week entirely.

Why do property managers avoid moving a leasing office in late August?

Because that is when the September 1 turnover happens in Boston and the inner ring. Elevators, loading docks, curb space, and moving crews are all heavily booked, and leasing staff are busy with move-ins. Moving the office in the fall or winter avoids competing with residents for all of it.

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