Commercial Property Turnover Moving in Greater Boston

Ask the manager for four dates: the lease end, the landlord's walk-through, the contractor's start, and the incoming tenant's early access. If they overlap, we clear rooms in the order the inspection and the contractor need them, so carts do not cross rooms already handed over. Evening or weekend work can be requested where the building permits.

The building's access packet should name the loading door, the freight elevator reservation, the carry route, and a contact who can settle an ownership question on site. A Financial District or Back Bay tower may give us a short dock slot and a shared elevator; a suite in a Route 128 or Marlborough office park may have a ground-level door but limits on where the truck parks. Send the landlord's insurance wording and we will issue the certificate on request.

Before anything moves, we photograph each room with the manager and label released pieces by owner, source suite, and destination. Those labels stop a landlord-owned chair from leaving with the tenant's desks. Small hardware stays bagged with its piece, and corners, glass, and finished surfaces are padded.

Corridors and elevators shared with other tenants get runners and pads, and our carts stay clear of any area already handed to the incoming tenant or the contractor. At the receiving end, pieces go to the rooms on the list, and anything without a matching destination is set aside and flagged rather than left in a hallway. When the suite is clear, we walk it with the manager against the list and note anything still waiting on a decision.